Vehicle Cost Tracker

Know what each vehicle is really costing you.

Log every parts purchase, fuel fill, insurance renewal, MOT charge and repair bill against the vehicle. We total it by category and per-vehicle so you can see total cost of ownership at a glance, with receipts attached.

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No card required · See pricing

For fleet operators, classic-car keepers, side-business van drivers, and anyone who wants to know whether keeping the vehicle still makes sense.

How it works

What you get out of the box.

Eight expense categories
Service, parts, fuel and charging, insurance, MOT, road tax, repairs, other. Pick a category, enter the amount and date, drop in a receipt photo or PDF. Mileage at the time can be captured for accurate per-mile costs.
Receipts in R2 storage
Upload PDFs or photos of receipts and they're stored alongside the expense entry. Searchable, downloadable, and they transfer with the vehicle if you sell.
Org-wide TCO dashboard
Aggregate cost across every vehicle in the organisation, broken down by category. Click into a single vehicle to see its individual breakdown. Filter by date range to compare year-on-year.
Per-vehicle drilldown
Open any vehicle and the cost-of-ownership panel shows total spend with category split. See whether the £400 on parts last year was justified by the savings vs replacement.
Multi-currency ready
GBP by default; other currencies stored alongside per row so an EU-based fleet or a classic shipped over from the US doesn't lose data fidelity at entry time.
Sells with the vehicle
When you transfer a vehicle to a buyer's GarageHQ account, you can tick to include the parts-and-bills history. They get a complete cost record, you keep a copy. Premium-tier buyers receive the receipts too.
FAQ

Common questions

Is this an accounting tool?

Not really. It's a vehicle-cost ledger optimised for the 'should I keep this vehicle?' question, not for VAT returns. If you want full bookkeeping, export the data and feed it into Xero or your accountant's tooling. We don't claim to replace that.

Can I attach multiple receipts to one expense?

Yes. A single 'service' expense can have the workshop invoice plus three parts receipts attached, for example. We'll preview them inline and they download as a zip if you ever need to re-issue them to a buyer or insurer.

What's the difference between expenses and service history?

Service history is the chronological record of work done (date, description, garage, mileage). Expenses is the financial side (cost, category, receipts). They share entries where it makes sense. A service entry and a service expense are linked under the hood, so logging one populates the other.

Try it for 14 days.

Free trial. No card required. Cancel any time before day 14 and you're not charged.

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